The Journal of Language Teaching and Learning (JLTL) is committed to protecting the privacy and personal information of all individuals involved in the scholarly publishing process, including authors, reviewers, editors, and readers. This privacy statement outlines how we collect, use, store, and protect your data in accordance with international data protection standards, including the General Data Protection Regulation (GDPR*).
1. Information We Collect
JLTL may collect and process the following personal information:
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Names, institutional affiliations, and contact details (e.g., email addresses) of authors, reviewers, and editorial board members.
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ORCID iDs, biographical information, and publication history, as voluntarily provided by authors.
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IP addresses and usage data when visiting the journal website for security and analytics purposes.
2. Purpose of Data Collection
We collect personal data strictly for academic publishing and editorial management purposes, including:
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Managing manuscript submissions and peer review processes.
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Maintaining editorial and peer reviewer records.
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Communicating with authors, reviewers, and editors.
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Publishing author names and affiliations alongside accepted manuscripts.
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Maintaining the scholarly record and indexing published articles.
JLTL does not use personal data for commercial purposes and does not sell or rent information to third parties.
3. Legal Basis for Processing
Personal data is collected and processed based on one or more of the following legal grounds:
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The necessity of processing for the performance of a contract (e.g., publication agreement).
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The legitimate interest of the journal in maintaining editorial records and communicating with stakeholders.
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The consent of the data subject, where required (e.g., for optional features such as ORCID display or newsletter subscription).
4. Data Sharing and Disclosure
Personal data may be shared only with:
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Indexing and abstracting services (e.g., Web of Science, Scopus) to enhance article visibility.
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Our web hosting and manuscript submission platform providers, under strict confidentiality and data protection agreements.
JLTL does not disclose personal data to third parties for purposes unrelated to the publishing process, unless required by law or ethical investigation (e.g., in cases of academic misconduct).
5. Data Storage and Security
JLTL implements reasonable technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. All data is stored on secure servers with restricted access and is retained only as long as necessary for editorial and archiving purposes.
6. Cookies and Web Analytics
The JLTL website may use cookies to enhance user experience and collect anonymous analytics data. Visitors may configure their browser settings to decline cookies; however, this may affect certain functionalities of the website.
7. Rights of Data Subjects
Under applicable data protection laws, individuals whose data is collected have the right to:
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Access and review their personal data.
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Request rectification or erasure of inaccurate or unnecessary data.
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Withdraw consent where processing is based on consent.
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Object to or restrict processing under certain conditions.
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Lodge a complaint with a relevant data protection authority.
Requests regarding personal data should be directed to the editorial office at: [insert official email address].
8. Changes to This Statement
JLTL reserves the right to update this Privacy Statement at any time to reflect changes in legal requirements or editorial practices. Updates will be posted on the journal website with the date of revision.
* The General Data Protection Regulation (GDPR) is a landmark legal framework established by the European Union and enacted on May 25, 2018, to regulate the collection, processing, and storage of personal data. Designed to harmonize data protection laws across EU member states, the GDPR significantly strengthens the privacy rights of individuals—referred to as data subjects—and imposes rigorous responsibilities on organizations handling such data, regardless of whether they are based within or outside the EU.